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In today’s fast paced environment, efficiency is the key to success. For this reason several pieces of software have been created, but alas not all are created equal. My job here today is to highlight the best of these pieces of software and to illustrate why they are the best. So, without further ado, here is dotTech’s pick of the best free to-do, reminder, and task management programs available for Windows.

‎Read reviews, compare customer ratings, see screenshots, and learn more about Clear – Tasks, Reminders & To-Do Lists. Download Clear – Tasks, Reminders & To-Do Lists for macOS 10.10 or later and enjoy it on your Mac. With macOS, it’s easy to transfer your files, photos, and other data from a Windows PC to your Mac. Work with popular file types such as JPEG, MP3, and PDF, as well as Microsoft Word, Excel, and PowerPoint documents. When cleanreminders doesn't work, look for the appointment the reminder belongs to and delete it. When you can't find the appointment, you need to use MFCMAPI to browse 'inside' the message store and delete the reminders. Outlook will then rebuild the list with just the valid reminders.

This review is part of our Best Free Windows Software section. Check out more articles on the best free Windows programs from here.

Table of Contents

Best Free To-do, Reminder and Task Management Program

Program Name: EssentialPIM

Developer: Astonsoft

Download Size: 7.8MB

Version Reviewed: v5.55

Supported OS: Windows XP, Vista, Win7, Win8

Pros

• Backup and restore function
• Import and export several file formats
• Password protection of database
• Email management
• Synchronization with mobile devices
• Manage contacts
• Fast search function
• Recover mistakenly deleted items from Trash

Cons

• No collaboration options
• Would like to see easy, built-in ability to sync with mobile devices or mobile apps

Discussion

Essential PIM takes a very thorough approach to helping you manage your tasks and reminders and does so – much like Efficient Reminder – with an interface similar to that of Microsoft Outlook.

Users have a choice of what they want to be displayed in the main part of the Essential PIM window. Firstly you can choose to display all of the tasks needed to be completed on a particular day with the EPIM Today option. The following actions are available under this option:

• New Appointment
• New To Do
• New Note
• New Contact
• New Password Entry

The new password entry is the only option above which isn’t self-explanatory. This allows users to store their passwords and even has the handy feature of allowing users to generate powerful random passwords.

You can also choose to display a Calendar view of your tasks or to display a To do list. Calendar allows you to add tasks/reminders under a date of your choice and displays the data in a timetabled format. The to do list gives users the choice of adding and displaying the subject of the task, its start time, due time, its percentage completion, the task’s priority as well as its duration and category and also allows users to add a reminder for the task. Notes can also be added which hold formatted text, tables and images. The notes are arranged in a “tree” format and the Add as Child button creates a sub-note of the currently selected note while Add as Sibling adds a ‘to-do’ item to an active tree. The facility is also offered by EssentialPIM for the addition and management of Contacts. Users can also manage their email accounts using the Mail option. Passwords offers users the same facility mentioned above under EPIM Today. Trash allows users to view deleted tasks as well as to restore any mistakenly deleted data.

EssentialPIM also provides the ability to manage the database which contains all of your stored reminders, notes etc. as well as to password protect these databases. This software is also capable of transferring data to and from programs offering similar functionality to itself. A few of the formats which are supported for import.export are .EML, .XML, .HTML, .RTF, .CSV, .TXT, .iCal, .vCard. Finding data is a breeze thanks to the ability of Essential PIM to search an entire database in mere seconds.

Synchronization can be carried out between EssentialPIM and an Android device as well as an iPad/iPhone device. This allows for portability of data. Speaking of portability, EssentialPIM is also available in a portable version. Fonts can also be changed through the options submenu under tools in the menu bar. A backup is made every 24 hours and the 3 last backups of your database are saved. Users can define a new backup location at any time. For efficiency, EssentialPIM allows for the definition of several shortcuts which can save a lot of time. Much like Efficient Reminder, EssentialPIM contains an advanced text editor for the editing of notes and several features one would expect to find in a highly rated text editor such as LibreOffice can be found within this editor.

Essential PIM comprehensively covers task management and reminders and leaves no stone unturned, covering everything from to do lists to managing emails.

Runner Up

Program Name: Efficient Reminder Free

Developer: Efficient Software

Download Size: 9.1MB

Version Reviewed: 3.52 Build 343

Supported OS: Windows 8/7/XP/Vista

Discussion

Efficient Reminder will undoubtedly assist users in effectively managing their tasks as it has several great features designed to make sure you won’t forget any of your important activities and subsequent deadlines.

The interface is designed much like that of Microsoft Outlook in terms of appearance with a choice of displaying – by default – either a calendar, events, a search function or the application’s recycle bin in the left pane and the main functions located in the middle section of the program window. The interface can be tweaked to your preference with 10 different interface styles to be selected from. Of course the fonts used in the creation of reminders can be changed and users are given several choices to do so.

Creating a new reminder or event as Efficient Reminder calls them is a breeze and users simply need to fill out predefined text fields and choose some options from check boxes in order to create the reminder. Events can either be a custom event, an all-day event or a recurring event. Depending on the priority of an event, these will be assigned a different colored label. In the events pane users can choose to display events based on one of the following:

• All
• Today
• Next 7 days
• Next 30 days
• Not Overdue
• Overdue
• High Importance

You can choose to be reminded or not. If you opt for a reminder choices are provided in intervals of 5 minutes, ranging from 0 to 30 minutes. Users will be reminded with a sound as well as a pop-up reminders window. Recurring events can also be specified and the specific time of week that a particular event occurs at can be easily selected and you will be reminded either daily, weekly, monthly, yearly or simply regularly. The program also has powerful searching capabilities allowing for effortless location of events.

Built into this capable program is a powerful text editor, allowing users to add comments to their reminders as well as to format them in any way they please. Also of note is the ability to tweak the way weekends are displayed in the Calendar pane. Saturday and Sunday can be either bundled into one column or displayed separately. Additionally, there is the ever helpful recycle bin function which eliminates users having to worry about mistakenly deleting important information by mistake. Efficient reminder also has a built-in backup and restore function which would no doubt be of help in situations where the recycle bin is emptied. You are also given the option of adjusting the calendar work week as well as adjusting the first day of the week as well as setting the first week of the year.

Efficient Reminder contains less features than EssentialPIM such as synchronization with mobile devices which is why it was chosen as number 2. It however provides users with countless features to aid in the organization of their lives which prove to be quite effective. No wonder it’s called Efficient Reminder.

Honorable Mention 1

Program Name: Interactive Calendar

Developer: Csoftlab

Download Size: 11.4MB

Free pdf software for mac. Version Reviewed: 1.2

Supported OS: Windows 2000/XP/Vista/Windows 7/Windows 8

Discussion

Memory optimization software is not necessary unless you are still using a very old OS such as XP or you have very little RAM to spare. Free memory program for mac. Works great on Microsoft’s Windows 10 and Apple’s macOS.

Interactive Calendar is a simple and easy to use program which has the novel feature of displaying a Calendar directly on your desktop. The displayed calendar contains your tasks and reminders. Simply double click an entry on the calendar in order to display additional information.

When creating a new task/reminder, users can set the Subject, duration and add a description as well as specify if the task/reminder is a recurring one. Interactive Calendar comes equipped with a multi-featured text editor to be used for creating descriptions for new entries just as the previous 2 programs do. Creating a new task/reminder can be done from your desktop calendar by double-clicking on a date or from within the program’s main window.

The user interface can be altered by choosing one of three default settings – either standard style, ribbon style or mixed style. The color scheme can also be altered to your preferences. There is also a wide variety of fonts within the program which can be selected in order to get that perfect look. The format of the calendar can also be altered to the user’s preferences – the work week can be altered accordingly and the fields displayed within cells on the desktop calendar can be altered as well.

Users can backup and restore their entries as well as important or export data of the following formats; .CSV, .TXT, .IDB, .CDB and .XML.

Although, not containing as many features as EssentialPIM, such as password protecting of databases and synchronization with mobile devices, this can still manage the majority of your organization needs and has the added bonus of being able to display its calendar directly on your computer’s desktop.

Honorable Mention 2

Program Name: Wunderlist

Developer: 6 Wunderkinder

Download Size: 15.3MB

Version Reviewed: 2.1.0.18

Supported OS: Windows 2003, Windows Vista, Windows Server 2008, Windows 7, Windows 8

Discussion

Wunderlist is a wonderfully simple to-do list program. It is simple yet beautiful and lets users define a background of their choice.

Simply add your own list or add an item to the default Week, Today or Inbox lists. The first two categories store all events taking place within a particular week or day respectively while Inbox stores tasks which are created in Today, Week or even directly in Inbox. After creating a list — which will hold a category of task of your choice you can add tasks to that list via the ‘task’ bar at the top of the screen and from there you can even set the due date and a reminder as well as if to ‘star’ the task. ‘Starring’ a task simply illustrates that an event is very important. Reminders pop up near to the bottom of the screen, a sound is played as well as an email. Yes with Wunderlist you now have absoluely no excuse for getting to buy groceries now. Double clicking on a task within a list allows you to add additional information to the task as wll as to alter due dates and reminder times. Users can also add subtasks to their main tasks in order to break up tasks into smaller chunks which we will probably all agree is usually the best thing to do.

Using Wunderlist requires the creation of account which some people may think is a bit of a hassle but it is actually quite a good thing. All of your tasks are backed up to the cloud via your account through this username. Wunderlist is also available for Mac, Android, Ios and as a web app. If you own multiple devices from these categories, signing into Wunderlist with your account on all of your devices allows for your tasks to be synced across all of them. Quite the convenient feature if you ask me. Wunderlist allows users the ability to easily share their lists with friends by clicking the torso shaped button with a plus sign on its left side. This can be done through connecting via Facebook or through an email address. Lists or individual items can also be just simply sent via email. The a-z button which pops up along with a share button and email button when the mouse is hovered over the bottom of the screen allows users to either sort lists alphabetically or to sort them according to their due date.

Quite simply put Wunderlist is simple but powerful and effectively takes a no frills approach to task management.

Honorable Mention 3

Program Name: Rainlendar

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Developer: Kimmo Pekkola aka “Rainy”

Download Size: 14.18MB

Version Reviewed: 2.11.1

Requires: Windows XP SP3 or higher

Discussion

Rainlendar is a simple program with a non-intrusive interface geared towards making organizing your daily life as easy as possible.

By default Rainlendar starts in the system tray. A double left click on its icon displays a calendar and the current date is highlighted with a red circle and any events or tasks displayed. Right clicking on the icon allows for the creation of a new event or task. When a task/event is being created, users can store a summary of the item, a relevant location, indicate if it is private or not and even add a corresponding url. Of course the Start and end time and date can be specified and users can choose whether to show this information in the calendar or not. The priority of the task/event can also be set and a neat little feature is the ability to set varying degrees of completion – either not started, in progress, completed or cancelled. Alarms can also be set as reminders. Finally data about an event or a task’s recurrence can also be specified as well as any exceptions to this recurrence.

Rainlendar also includes a manager from which users can search for items, add new ones, edit them and even move them around as well as organizing them according to their originality, the ones currently in progress, if they are upcoming and according to their start time.

Rainlendar does not have the advanced text editing capabilities of some of our other offerings and only allows for simply formatted text to be inserted into a description.

Rainlendar is ideal for making quick to do lists and is quite capable of effectively reminding you of any tasks or events you must complete.

Other Alternatives

• … and many more

Despite the Mac's recent gains in market share, Windows is still the dominant operating system, especially in businesses. That means there may be times when you need to run the Microsoft OS: perhaps there’s an application your company uses that’s only available for Windows, or you’re a web developer and you need to test your sites in a true native Windows web browser. Or maybe you want to play computer games that aren’t available for OS X. Whatever your reason for running Windows, there are a number of ways your Mac can do it for you.

If you need to run just one or two specific Windows apps, you may be able to do so using CrossOver (), which can run such applications without requiring you to actually install Windows. (CrossOver's vendor, CodeWeavers, maintains a list of compatible apps.)

If you need a more flexible, full-fledged Windows installation, you still have several other options. You could use Apple’s own Boot Camp, which lets you install Windows on a separate partition of your hard drive. Or you could install one of three third-party virtualization programs: Parallels Desktop 7 (), VMware Fusion (), or VirtualBox (), each of which lets you run Windows (or another operating system) as if it were just another OS X application.

Of those four options, Boot Camp offers the best performance; your Mac is wholly given over to running Windows. But you have to reboot your system to use Boot Camp, so you can’t use it at the same time as OS X; it's Mac or Windows, but not both. And while VirtualBox is free, setting it up is complicated—downright geeky, at times—and it lacks some bells and whistles you might want. Which leaves Parallels Desktop and VMware Fusion as your best alternatives.

So, of those two, how do you decide which one is right for you? In the past, I tried to answer that question by comparing virtualization programs head-to-head, to see how they did on specific tasks. This time, however, that task-based approach didn’t work, largely because (with a couple exceptions that are noted below) the latest versions of Fusion and Parallels Desktop are nearly indistinguishable in performance. So instead of picking one program over the other based on how well it performs a given task, the choice now hinges on some more subjective factors. So this time around, I’ll look at those and try to explain how the two programs differ on each.

Note that, for the most part, I've focused primarily on using these programs to run Windows on your Mac. You can, of course, use them to run other operating systems—including OS X Lion itself—but that’s not the focus here.

General Performance

As noted, both Parallels Desktop and Fusion perform well when it comes to running Windows 7 on a Mac. Macworld Labs ran both programs through PCWorld’s WorldBench 6 benchmark suite, and the results were close: overall, VMware Fusion beat out Parallels Desktop by a very slight margin (113 to 118, meaning Fusion was 18 percent faster than a theoretical baseline system, Parallels Desktop 13 percent). Parallels Desktop was faster than Fusion in some individual tests, Fusion was faster in others, and in the rest the differences were almost too close to call.

Parallels Desktop 7 vs. VMware Fusion 4

WorldBench 6 uses automated test scripts and eight different applications to simulate the real-world use of a system; we run the full suite multiple times then average the results together. For WorldBench scores, higher is better. All other results are in seconds; lower is better. Best result in bold. Tests run on a 2011 17-inch 2.2GHz Quad Core i7 MacBook Pro with 4GB RAM running OS X Lion 10.7.1; both Virtual Machines were configured to use a 200GB drive, 1724MB RAM, and 4 processors

Distill these numbers to their essence, and what you have are two fast, capable ways of running Windows on your Mac.

Advantage: Neither (or both).

Specific types of performance

While the two programs are practically indistinguishable in general usage, there are three specific scenarios in which greater differences emerge.

The first of them: gaming. If you want to run Windows in a virtual machine to play games that you can’t play on a Mac, then you’ll want to use Parallels Desktop 7. In my testing, it handily outperformed Fusion, especially on newer titles. One reason is that Parallels supports up to 1GB of video ram (VRAM), versus only 256MB in Fusion. Parallels Desktop also has better DirectX support; one game I tried looked fine in Parallels using DirectX, but awful in Fusion; switching to OpenGL in Fusion solved that problem, but not all games offer this option.

Overall, Parallels Desktop’s 3D engine seems to work much better for games in Windows than does Fusion’s engine. So if Windows gaming is your thing, Parallels is the one you want to use.

Advantage: Parallels Desktop.

Linux with Accelerated Graphics

The second big difference between the two: Only Parallels includes accelerated 3D graphics in Linux virtual machines, so if you need that, you’ll need to use Parallels.

Advantage: Parallels Desktop.

Virtualization Explorer

The third big difference: If you want to explore operating systems other than Windows, Fusion offers a much broader universe of alternatives. Both programs support “virtual appliances”—dowloadable, pre-configured operating systems, often bundled with specific applications. VMware’s appliance library is huge, with over 1,900 appliances available; Parallels Desktop’ library, on the other hand, contains only 98. (Desktop can use VMware’s appliances, but they must first be converted to the Parallels format; it doesn’t really seem fair to give the program full credit for that capabiity, if it’s reliant on the VMware ecosystem.) So you want to explore the wild world of operating systems and applications, Fusion is the way to go.

Advantage: Fusion.

So much for the three categories with relatively clear winners; now for the more subjective criteria.

Purchase and license

Fusion and Parallels Desktop both normally cost $80, but pricing for both is a moving target. For example, VMware is currently offering Fusion at a promotional price of $50. Meanwhile, Parallels will sell Desktop 7 as an upgrade to owners of older versions for $50; if you’re currently using Fusion, Parallels will sell you Desktop 7 for $30. No matter how much you pay for a virtualization program, remember that you’ll also need to factor in the price of Windows itself.

There’s a big hidden cost in those prices: the software license. Fusion’s license (for non-business users) allows you to install and use it on any Macs that you own or control. Parallels Desktop, on the other hand, requires one license per machine, and it uses activation to check those serial numbers. So if you want to run your virtualization program on more than one Mac, Fusion will cost less—potentially much less.

Advantage: Fusion (for the moment).

Installation and general operation

Installing Fusion 4 is surprisingly simple: You just drag and drop the program to any directory you wish. There’s no installer to run, and you can store the program anywhere. When you first launch Fusion, it asks for your administrative password and activates its extensions. But those extensions aren’t hidden away in some low-level system folder where you’ll never find them. Instead, they remain within the Fusion application bundle and automatically activate on subsequent launches.

More importantly, they’re deactivated when you quit Fusion. In fact, when you quit Fusion, unless you choose to leave the Windows applications menu item in your Mac’s menu bar, absolutely nothing Fusion-related is left running. This setup also makes uninstalling a snap—just drag the app to the trash, and you’re done. Taking a program as complex as Fusion, and making it as easy to install and uninstall as any simple utility, is a major accomplishment.

Parallels, by contrast, is installed via an installer, its extensions are installed in the System folder and are always present, even when Desktop isn’t running. In addition, two background processes continue to run after you quit Parallels. These processes don’t take much RAM or CPU power, but they’re there.

Advantage: Fusion.

Preferences and virtual machine settings

Both of these programs have lots of settings options; Parallels Desktop has more of them and, consequently, has a more complicated preferences screen. Both of their preferences panels are reasonably well organized, doing a decent job of categorizing the various settings. One thing I don’t like about Parallels is that it automatically enrolls you in the company’s Customer Experience Program, which collects anonymous usage data; you have to opt out by disabling it in the Advanced section of Preferences. Fusion offers a similar program, but you have to opt in, not out.

When it comes to changing the settings for a virtual machine, the two programs take a slightly different approach: Parallels Desktop uses a floating window that’s independent of the virtual machine being configured; that makes it easy to toggle between the settings and the virtual machine, but it’s also easy to lose track of the settings window if you click another window to the foreground.

Fusion, by contrast, dims the virtual machine, and presents a fixed window in the center of the screen, on top of the virtual machine. Its settings window mimics that of System Preferences, while Parallels uses a tabs-and-lists layout. Some users may prefer one over the other, but I find they both work reasonably well.

Advantage: Neither (or both).

Windowed windows

Both programs can be run in an “integration” mode, meaning Windows applications aren't bound inside a single Windows window; rather, they appear side-by-side in the OS X graphical user interface with Mac programs. (VMware calls this mode Unity; Parallels calls it Coherence.)

In this mode, both programs seem to treat these windows as though they're regular Mac apps. But there is a subtle but telling difference: Parallels Desktop actually treats the windows of your Windows apps as one, even though they display separately. You can see this if you activate Mission Control in OS X Lion: Regardless of how many Windows applications you’re running, they’ll all be lumped together in one Parallels Desktop entry. This means, among other things, that if you use a window-management utility, it may not work correctly.

Fusion, on the other hand, treats each Windows app like a window from any OS X application: The system treats them as truly separate from one another. If you open Mission Control while you’re using Fusion, each running Windows app gets its own entry.

If you prefer to think of your virtual machine as a single entity, you’ll probably prefer Parallels Desktop’ Coherence mode. But if you’re going to the trouble of using an integrated mode, chances are you want your Windows apps to behave just like your Mac ones. And in that case it makes more sense to treat the windows the way Fusion does.

Advantage: Fusion.

Updates

Programs of this complexity require frequent updates; there’s just so much going on that there’s always going to be another feature to add or another bug to fix. The two companies handle updates differently, however. Parallels Desktop pushes out updates rapidly, so users get the latest features and fixes as quickly as possible. Fusion has a slower update cycle. Both programs have in-app updating now, so that portion of the routine has gotten simpler than it was in the past.

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So which update methodology is better, frequent small updates or occasional larger updates? That's really up to you; some people like knowing that they’ve always got the latest bug fixes and features, while others may prefer longer periods between updates. The important thing, though, is that both companies do actively keep their products up to date.

Advantage: Neither (or both).

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And the winner is…

So which virtualization solution should you purchase? In my comparison, Fusion comes out ahead (four wins, two losses, and three ties). But you may prioritize these features differently than I do. That’s why I suggest you download each program’s free trial version and see how each handles your particular needs. Both are excellent performers in the Windows arena, so you won’t be disappointed by either program’s speed. Instead, your selection will come down to your feelings about those other, less measurable factors—and for that, nothing beats hands-on experience.

Reminders Program For Windows That Is As Good As Macbook Pro

Senior Contributor Rob Griffiths is master of ceremonies at Many Tricks Software.

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[Updated 02/14/12 to clarify the number of apps that can be run under CrossOver.]

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